Parents Evening Information
Each year group has one formal Parents' Evening during the course of the school year, although parents are always welcome to come to school at other times to talk about areas of concern.
The School uses an on-line appointment booking system for Parents’ Evenings whereby parents are able to choose their own appointment times from any internet connected device. The system has been set up to allow as many parents to see the teachers they wish by allowing a maximum of 6 appointments. In order for this to work efficiently we recommend you make appointments for members of staff where you have a particular concern or question regarding your child’s progress. Owing to pressure of numbers we have to limit interviews at Parents’ Evenings to five minutes with each teacher for years 7 to 11.
A short guide on using the system will be sent to parents along with their parents evening letter notifying them when the system is open for booking appointments. A copy of the guide is also available here as a PDF to download
(this may differ slightly if bookings are made on a mobile device).
Parents Evening dates for 2016/2017:
Year 13 - Thursday 20th October 2016
Year 7 - Tuesday 13th December 2016
Year 9 - Thursday 19th January 2017
Year 11 - Thursday 16th February 2017
Year 12 - Thursday 2nd March 2017
Year 8 - Thursday 30th March 2017
Year 10 - Thursday 18th May 2017
If you experience any technical difficulties with logging in, then please see our frequently asked questions below or contact the school by completing the form on the Contact Us
Parents Evening System Frequently Asked Questions:
I don't have access to a computer so how do I make appointments?
Parents without any internet access should contact the school
for assistance on booking appointments on their behalf.
I can't log in as it says for me to check my parent details. I am entering them correctly, what do I do?
When parents enter their name, their details are checked against the school's management database and therefore need to match. It may be that the school database has an initial for the first name instead of the full first name. We have also limited the Parents Booking System to priority 1 and 2 parent contacts. Please contact the school
to verify your details or request for appointments to be made on their behalf.
Why can't I see ALL my child's teachers in the list of teachers?
Although your child may have 2 or more teachers per subject, the school may have chosen the most appropriate subject teacher to be available on the evening.
Why is the system telling me that the evening is locked - how will I know when it will be unlocked?
Parents will receive a letter in the post a few weeks before the parents evening providing booking details. A reminder will also be given just before the system is open.
How long will I have to talk to each teacher?
This depends on the current Year Group of your child. For Years 7 to 11, parents will be able to book 5 minute time slots with each teacher which builds in a 5 minute transfer time between each appointment. For Years 12 and 13, the appointments are in 10 minute slots again with a transfer time between each appointment.
I really need to see a particular teacher of my child but there are no available times, what can I do?
Due to large year groups you might not always be able to see every teacher you would like. We advise that you contact the school to explain that you are unable to get a particular appointment. Your request will then be passed on to the relevant teacher.
When I log in I see 2 teachers are listed for the same subject - which one should I book?
Please speak to your child to discuss which teacher they have for the majority of their classes. As we have had to limit appointments to a maximum of 6 per child, it may be more appropriate to only book 1 teacher per subject.
I have made appointments but I am now unable to make the times, can I change my appointments?
Parents can change or cancel their appointments at any time whilst the booking system is still open by clicking on the link in their confirmation email. If you have not received a confirmation email, log back in to the Parents Evening System website as before. Please use this feature if you cannot make an appointment as it will free up time slots for other parents to book.
Why have I not received an email confirmation of my appointments?
Once all bookings have been entered for your child, you needed to select ‘click here’ from the yellow box at the top of the screen headed ‘Finished Adding Appointments'. The appointment slots will then be saved and a confirmation email automatically sent. An email is only sent if an email address was entered during the logging in process.
How do I make appointments when I want to see the teachers of both my twins?
When a parent of twins logs in they are able to make appointments for both of their children at the same time as long as the school has them as a priority 1 or 2 contact in the school management database. It does not matter which child’s details they log in with as they will be able to see the teachers of both children. Parents will be able to book 4-6 appointments (depending on Key Stage) for each child's teachers totalling 8-12 appointment slots. Alternatively, if both children are in the same classes, it can be advantageous if both parents of the children log in so they can book appointments back to back with the same teachers to avoid a 5 minute movement slot in between.